Calendar Effectively

How to Use Your Calendar Effectively

How you use your calendar can make a huge difference in your life, when used correctly, it can be an indispensable part of your ‘tool chest’. Here are some tips for you:

1. Have a single calendar where you keep your master schedule. Every time you schedule something, add it to your calendar immediately. That way, you’ll be able to tell at a glance how much free time you have, what your upcoming obligations are, and so on.

2. Choose between a paper calendar or an electronic one. Both have advantages and disadvantages. You can have both if you want, in case the paper will be burned or the smartphone was stolen at least either one will be a ‘back up’.

3. Electronic calendars can be backed up. If your calendar lives on a server somewhere—like Microsoft Exchange, Apple calendar, or Google calendar—spend 15 minutes browsing the web to find out how to back up your calendar, and then do so regularly no matter how difficult, cumbersome, and obnoxious the process is.

4. Your calendar time frame matters. For instance, using the program WeekCal, you can see a week-at-a-glance with enough detail to make sure you are not overscheduling myself.

5. Keep all the information you’ll need for a calendar event in the Notes field of the event. If you use a paper calendar, jot down the information directly in the calendar, if there’s room, or add it in with a sticky note if necessary.

Properly using a calendar can help you make it to all your meetings with time to spare. Make sure you have a single master calendar to avoid confusion. Back it up regularly, whether it’s paper or electronic. If you use an electronic system, have a separate Plan calendar to make it easy to track tentative appointments. Finally, keep specific notes for every event right on your calendar, so when the time is right, you’re ready to go.